Automatically Loading Live Schedules

Set Schedule Server to automatically load and unload live schedules.

Before you begin

Schedule Administrator must be open.

About this task

After setting up the automatic loading of template and live schedules, the Schedule Server loads selected schedules when the system is activated at the beginning of each day.

Because trips can be scheduled only on loaded schedules, some future schedules (in addition to the schedule for the present day) should be loaded in the system. After the first live schedule and the number of consecutive future schedules to be loaded is defined, the Schedule Server maintains this window of time, which is called a schedule range. The Schedule Server loads one future schedule for every past schedule it unloads on a daily basis.

For example, the window begins on the current day. If the current day is December 1 then, including the current schedule, the window consists of 14 consecutive days with the last loaded schedule being December 14. Tomorrow, the range of loaded schedule will span from December 2 to December 15.

The Schedule Server automatically unloads any schedule outside of the schedule load list, including any schedule that has been loaded manually or a past schedule outside of the range loaded. To see when the Schedule Server unloads a schedule, click Options > Properties > Profile > Schedule Server > Inactive Schedule Unload Delay. This feature is set at eight-hour intervals by default and Schedule Server unloads a schedule if it has not been altered for eight hours.

Procedure

  1. Click Options > Schedule Loads.
    The Schedule Loads dialog box appears.
    The Schedule Loads dialog box showing LIVE and TEMPLATE schedule types.
  2. Click the Window tab.
    The grid shows all schedules loaded into the system. The load type window shows the window set for automatic loading.
  3. In the Schedule Type field, choose Live.
  4. In the Offset field, type the offset from the present date.
    The present date appears in the Today field. The Offset value determines the first schedule to be loaded in your window. For example, if you type 0, the first schedule to be loaded is for today's date; if you type 1, the first schedule loaded is for tomorrow's date; and if you type -1, the first schedule loaded is for yesterday's date.
    You can use the up and down arrows on the right to adjust the offset number.
  5. In the Number of Days field, type the total number of schedules you want loaded for your window. For example, 9.
  6. Click Add.
    A new Window load type appears in the Schedules Loaded list.
  7. Optional: In the Load Order cell of your new entry, type a number to determine the order that the schedule window is to be loaded.
    The Schedules Loaded window with the Load Order column highlighted.
    Typing 1 sets the Schedule Server to load your window first. Live schedules should always be loaded first so that when the Schedule Server is restarted, all work (reservations, scheduling, and so on) can resume immediately.
  8. Click Refresh Server.
    The system is refreshed and your changes are shown in the Schedule Administrator grid.
  9. Click Close.
    The Schedule Loads dialog box disappears.

Results

In the Schedules grid, an L appears in the Status column of every schedule that falls within the window you have specified. These schedules are now loaded. Schedules not marked with an L are not loaded. Schedule Administrator with the Options menu item highlighted and loaded and unloaded schedules visible in the grid.