About User Groups

You can create the following types of user groups in the system:

  • User interface (UI) groups - User groups that define the user interface, including areas such as menu layouts, form layouts, and table layouts.
  • Permission groups - User groups that grant and deny permissions to system functions, such as the ability to modify and delete records.
The system includes two built-in user groups:
  • Administrators - The Administrators group is for system administrators. The Administrators group cannot be a member of other groups, but other users and groups can be members of the Administrators group. Members are granted permission to all functionality, but you can limit their permissions by denying their permissions directly or making them members of another group that has denied permissions.
    Note: The Administrators group provides permissions to the entire system; therefore, we recommend that most sites limit direct membership in the Administrators group to very few individuals. To accommodate users who require many, but not all, administrative permissions, you can create a new group with the appropriate permissions denied.
  • Everyone - The Everyone group is a built-in group to which all new users are initially assigned membership, although users can be assigned to other groups and unassigned from Everyone. The Everyone group cannot be a member of other groups, and other groups cannot be members of the Everyone group. By default, the group has no permissions. System administrators can set permissions for the group as the site security policy requires.
    Note: If the Everyone group does not have a default set of permissions, edit the group permissions first.