Undoing Accrual Generations

You can undo the latest accrual generation for each division and accrual type combination. You cannot undo accrual records that have been edited since the accrual generation.

To undo an accrual generation that occurred before the latest accrual generation, you must undo each accrual generation in order. For example, if you have generated accruals for October 2020, November 2020, and December 2020, and want to undo the accrual generation for October 2020, you must first undo the accrual generation for December 2020 and then the accrual generation for November 2020.

If you undo an accrual generation that included year-end processing, and the period type is the end of a period, the year-end processing is reversed when you undo the accrual generation. If you undo an accrual generation that included year-end processing, and the period type is the start of a period, the year-end processing is not reversed when you undo the accrual generation.

  1. Open the Accruals Generation screen.
  2. Select a Date that falls within the accrual period for which you want to undo accruals.
  3. Select the Agency for which you are undoing accrual generation.
  4. Select the Divisions for which you want to undo accruals.
  5. Select the Accrual Types you want to undo.
  6. Select Undo Accruals: Undo Accruals
    The OPS Validation dialog appears.
  7. Do one of the following:

    • If one or more error messages appear in the dialog, select OK, and then make the required corrections before trying to undo the accruals. Error messages have red icons in the Type column.

    • If only confirmation or warning messages appear in the dialog, select Retry All and then OK. Confirmation messages have yellow icons in the Type column.

The system reverses the accrual generation and writes process information in the lower pane of the screen. This information is also saved for subsequent viewing in the OPS Process Log.