Entering Allowance Expenses and Adjusting Balances in the Client Shell

Add allowance transactions and adjust allowance balances for specific employees in the Employee Profile screen.

  1. In the Client Shell, open the Employee Profile screen and set the Context (F3).
  2. Select an employee.
  3. Select Allowances.
    The employee's allowance amounts and transactions appear in the right pane. Bracketed numbers indicate negative balances.
  4. Do one of the following:
    • To create a new transaction, right-click in the detail view and select Add New Record.
    • To create a transaction based on an existing transaction, select the original transaction in the list view, click in the detail view, and select Clone Record: Clone Record
  5. Select an Allowance Type.
  6. Enter the Transaction Date.
  7. Do one of the following:
    • If items are defined for the allowance, choose the Item and enter the quantity in Number Needed. The sum appears in the Transaction Amount field.
    • If items aren't defined, enter the expense amount in the Transaction Amount field.
  8. Do one of the following:
    • To subtract the amount from the allowance balance, select Subtract in the Activity dropdown list. This appears in ESS as a debit.
    • To add the amount to the allowance balance, select Add from the Activity dropdown list. This appears in as a credit.
    • To adjust the amount, select Adjust from the Activity dropdown list.
  9. Complete the remaining fields as required.
  10. Select Save.