Defining Run Costs

Run costs are paid to providers based on a minimum amount of distance, time, or bookings performed.

Before you begin

The Trapeze4 Workstation must be open to Provider Contracts ancillary data.

About this task

Previously defined segment costs or activity costs can be excluded from the run cost, if desired.
This allows you to set up banded rates (rates that vary depending on the number of units). For example, you can set up a cost-per-mile scenario like the following:
  • 1 to 10 miles = $2 per mile
  • 11 to 20 miles = $1.80 per mile
  • 21 to 40 miles= $1.50 per mile
  • 40+ = $1 per mile

If you need to define a minimum guaranteed rate for banded mileage calculations, it can be applied using the Banded Guaranteed Flat Rate and Banded Max Empty Time fields in the Validity frame on the main Provider Contracts dialog box.

Procedure

  1. In the Contract frame, click the contract for which to define run costs.
  2. In the Validity frame, select a validity in the grid.
  3. Click Edit.
    The buttons in the Validity frame become available.
  4. Click Run Costs.
    The Provider contract - Run costs dialog box appears.
    The Provider contract - Run costs dialog box showing no defined run costs.
  5. Provide the following information:
    Calc unit
    Click the unit of measure being calculated: distance (measured in meters), time, or bookings.

    If time is used, the calculation takes the sum of the time in motion from each event’s ETD to the next event’s ETA.

    From Unit
    Type the starting unit amount to begin calculating the rate.

    For example, 0.

    Unit rate
    Type the rate to charge per unit.

    For example, $1 per mile.

    Costbreakdown
    Click the cost breakdown type to apply.
  6. Optional: Define the segments that should be excluded from run costing rules:
    1. Click Segment exclude.
    2. Provide the following information:
      From activity
      The starting activity of the segment to be excluded.
      To activity
      The ending activity of the segment to be excluded.
      From polygon
      The starting polygon of the segment to be excluded. Polygons listed here are defined for the Para Service Area selected in File > System Properties, on the Profile tab, in PASS Scheduling > Polygon Types > Para Service Area.
      To polygon
      The ending polygon of the segment to be excluded. Polygons listed here are defined for the Para Service Area selected in File > System Properties, on the Profile tab, in PASS Scheduling > Polygon Types > Para Service Area.
    3. Click Save.
      The segment exclusion is added to the list.
    4. Click Close.
  7. Optional: Define the activities to be excluded from the costs of operating this run:
    1. Click Activity exclude.
    2. Provide the following information:
      Activity
      The activity to be excluded.
      Polygon
      The polygon in which the activity is to be excluded.
    3. Click Save.
      The activity exclusion is added to the list.
    4. Click Close.
  8. Click Add.

Results

The run cost rule is added to the grid.