Common Fields and Options in Ancillary Data Dialog Boxes

Many ancillary data dialog boxes share basic options. For example, Edit, Close, and Cancel.

Note: As a general rule, once data is entered and you are using PASS in a production environment, you should not remove ancillary records such as Space Types or Passenger Types because they are needed for reporting.

Some dialog boxes include more fields and functions. When the dialog box is first opened, all options except Close are unavailable (dimmed). You can Edit and Delete when you highlight a list item. You can Add when you filling out a new record. Once you are finished viewing, adding, or editing information in the ancillary dialog box, close it to return to the active screen.

Table 1. Description of Common Ancillary Data Options
Options	Description
Type	Indicates a value or a set of values. Types are shown in the Type list after the new entry is added.
Description	Provides information on the function of the ancillary data.
Comment	Provides additional information on the ancillary data; may also be a description of the function of the ancillary data. This field is labeled as Description in some ancillary data dialog boxes.
Abbreviation	Shows the shortened form of the name of the ancillary data.
Close	Closes the dialog box.
Add	Adds a new record to the ancillary data. To enable this button, enter information in any of the fields in the dialog box (for example, type an ID in the Type field). Complete the other fields, and then click Add. The new record is added to the list in the dialog box.
Cancel	Removes information that you have entered or changed in the dialog box before it is saved in the database.
Edit	Allows you to make the necessary changes to information shown in the dialog box fields.
Save	Saves the new information or changes made in the dialog box.
Delete	Removes the highlighted items in the dialog box. Once a record is deleted, it cannot be recovered from the database.