Group Booking

Group bookings are made up of a number of transit clients who travel to and/or from a common location on a given trip, though not necessarily on the same vehicle.

To use the Group Booking feature, first define the groups, and then list the clients who usually ride with the group. When scheduling a group trip, use the group trip name instead of the individual clients. After defining a group booking, use Client Group Booking ancillary data to assign clients to the group.

To add ancillary data, click File > Ancillary Data > Para > Groups > Group Booking.

Table 1. Group Booking Ancillary Data
Field Description
Group Code Group code as per site policy.

The code can be alphabetic, numeric, or alphanumeric.
Description Description of the code. For example, Bowling Group or Sports Group.
Max Number of Clients Largest number of clients that can be associated with this group.
Contact Category Contact category as defined by a system administrator in ancillary data.
From Date Start date from when this group booking may be scheduled.

When scheduling a group booking, users can select a date between the specified From Date and To Date.
To Date End date of the time period when this group booking may be scheduled.

If the From Date is the same as the To Date, the date becomes the scheduled date by default and users are unable to change it.
From Trip Time Start time of the trip.

When a time is typed in the Trip Time field in the To or From frame, it becomes the default requested time.

If no time is entered in either field, users can specify the time when requesting the group booking.
From Location Location where the group is picked up.

Type the first character or first few characters of the location name and a list of matching locations appears. In the list, click the origin of the booking.

If only a From Location is selected, it becomes the default common pick-up address.
To Trip Time Drop-off time of the trip.
To Return Time Preferred pick-up time for the return trip.

This time value becomes the default requested pick-up time in return trips for group bookings.
To Location Location where the group is dropped off.

Type the first character or first few characters of the location name and a list of matching locations appears.

In the list, click the destination of the booking.

If only a To location is selected, it becomes the default common drop-off address. If the From Location and To Location fields are complete, both locations are used as the default common pick-up and drop-off addresses.