ESS Employee Information Properties

Using properties, system administrators control which ESS Employee Information features employees can see and use.

This list of properties is included for reference only. Reconfiguration of the system and properties should be done during a scheduled maintenance period and may require a service restart. Typically, additional configuration points are associated with property changes and must be updated before changes can take effect. Contact a Trapeze representative before updating property values.

Note:

Some properties used for OPS features (for example, OPS > Absence > Default Days Off and OPS > General > First Operational Day Of Week) also affect ESS. Some Self-Service properties shown in the Client Shell may be used for OPS-Web, not ESS.

To configure property settings for different parts of the interface based on division and employee type, use Employee Self-Service Parameters.

Table 1. ESS Properties and Descriptions
Property Path	Description
OPS > Self-Service > Absence Details > Footer Message	Information message shown for absence history in Self-Service.
OPS > Self-Service > Absence Details > Show Comments	If selected, the comments field shows on the Absence History page, in Absence details, and on Absence event cards. If cleared, the comments field doesn't show on the Absence History page, in Absence details, and on Absence event cards. Note: This applies to absences (which includes absence requests that have been granted). Absence request comments aren't affected by this property.
OPS > Self-Service > Absence Details > View	If selected, employees can view absence details in Self-Service.
OPS > Self-Service > Absence Requests > Add New	If selected, employees can add absence requests in Self-Service.
OPS > Self-Service > Absence Requests > Allow to Delete Granted Requests	If selected, employees can delete absence requests in Self-Service based on the OPS > Self-Service > Delete Granted Requests Time Span Restriction property.
OPS > Self-Service > Absence Requests > Delete Granted Requests Time Span Restriction	Specifies the amount of time in seconds before the From Time of the granted absence request that an employee can delete that request in Self-Service. This property is used with the OPS > Self-Service > Allow to Delete Granted Requests property. A 0 indicates that this restriction isn't enforced.
OPS > Self-Service > Absence Requests > Display Column List	Specifies the visible columns for absence requests information in Self-Service. Column names are separated by commas. Available columns are Absence Type,Duration,Accrual Year,Absence Reason,Relationship,Source,Status,Comments,Supervisor Comments, Submitted. This property doesn't apply to smaller screens.
OPS > Self-Service > Absence Requests > Edit	If selected, employees can edit absence requests in Self-Service.
OPS > Self-Service > Absence Requests > Footer Message	Information message for absence requests in Self-Service.
OPS > Self-Service > Absence Requests > Quota Limited Availability Threshold	Specifies the upper value for limited quota availability. The lower value is 1. 0 is Unavailable.
OPS > Self-Service > Absence Requests > View	If selected, employees can view absence requests in Self-Service.
OPS > Self-Service > Accruals > AccrualType List	Specifies the accrual types available in Self-Service.
OPS > Self-Service > Accruals > View	If selected, employees can view accruals in Self-Service.
OPS > Self-Service > Admin Options > Enable PIN Updates	If selected, employees can change their PIN numbers in Self-Service.
OPS > Self-Service > Admin Options > Log On Method	Specifies the method used to log in to Self-Service. Badge Number and PIN. Uses badge number and personal identification number. Sign-In Terminal Method. Uses the Sign-In Terminal method (typically a swipe card). Note: This method is not recommended as it does not support mobile device users. Username and Password. Uses security user name and password.
OPS > Self-Service > Admin Options > Minimum Length of a PIN	Specifies the minimum number of digits in a Self-Service PIN. The PIN must have at least 4 digits.
OPS > Self-Service > Allowance > Add New	If selected, employees can add new allowance records in Self-Service.
OPS > Self-Service > Allowance > Display Column List	Specifies the column list for allowance information in Self-Service. Column names are separated by commas. Available columns are Date,Reference,Allowance Type,Item,Quantity,Activity,Transaction Amount,Account Balance,Reference,Comments. This property doesn't apply to smaller screens.
OPS > Self-Service > Allowance > Footer Message	Information message shown for allowances in Self-Service.
OPS > Self-Service > Allowance > View	If selected, employees can view allowances in Self-Service.
OPS > Self-Service > Banking Time Election > Add New	If selected, employees can create banked time elections records in Self-Service.
OPS > Self-Service > Banking Time Election > Delete	If selected, employees can delete banked time elections in Self-Service.
OPS > Self-Service > Banking Time Election > Display Column List	Specifies the column list for banked time election information in Self-Service. Column names are separated by commas. Available columns are Bank Type,Holiday,From Date,To Date,Submitted,Pay Time,Max Time,Comments. This property doesn't apply to smaller screens.
OPS > Self-Service > Banking Time Election > Footer Message	Information message for banked time elections in Self-Service.
OPS > Self-Service > Banking Time Election > Header Message	Information message for banked time elections in Self-Service.
OPS > Self-Service > Banking Time Election > View	If selected, employees can view banked time election records in Self-Service.
OPS > Self-Service > Detours > View	If selected, employees can view detour messages in Self-Service.
OPS > Self-Service > Documents > Footer Message	Information message for employee documents in Self-Service.
OPS > Self-Service > Documents > View	If selected, employees can view documents in Self-Service.
OPS > Self-Service > Employee Address > Column List	Specify supplementary data fields from the EMPLOYEES table to show in Self-Service. For example, `UserString1,UserString2,UserString3` These fields should be used for collecting employee address information.
OPS > Self-Service > Employee Address > Edit	If selected, employees can edit the field(s) specified in OPS > Self-Service > Employee Address > Column List in Self-Service.
OPS > Self-Service > Employee Address > Footer Message	Information message shown for employee contact information in Self-Service.
OPS > Self-Service > Employee Address > View	If selected, employees can view the field(s) specified in OPS > Self-Service > Employee Address > Column List in Self-Service.
OPS > Self-Service > Employee Appraisal > Footer Message	Information message shown for Scorecard in Self-Service.
OPS > Self-Service > Employee Appraisal > View	If selected, employees can view Scorecard information in Self-Service.
OPS > Self-Service > Employee Emergency Contact > Edit	If selected, employees can edit emergency contact information in Self-Service.
OPS > Self-Service > Employee Emergency Contact > Footer Message	Information message shown for employee emergency contact information in Self-Service.
OPS > Self-Service > Employee Emergency Contact > View	If selected, employees can view emergency contact information in Self-Service.
OPS > Self-Service > Employee Memos > Enable	If selected, employees can write to selected recipients using memos in Self-Service.
OPS > Self-Service > Employee Memos > Footer Message	Information message shown for employee memos in Self-Service.
OPS > Self-Service > Employee Message > Enable Acknowledge Feature	If selected, employees can acknowledge messages in Self-Service.
OPS > Self-Service > Employee Performance Data > Display Column List	Specifies the column list for performance information in Self-Service. Column names are separated by commas. Available columns are Date,Event Date,Performance Type,Description,Severity,Supervisor,Points,Total Time, Admin Action,Supervisor Comments,Employee Comments. This property doesn't apply to smaller screens.
OPS > Self-Service > Employee Performance Data > View	If selected, employees can view performance management information in Self-Service.
OPS > Self-Service > Employee Safe Driving > Footer Message	Information message shown for employee safe driving in Self-Service.
OPS > Self-Service > Employee Safe Driving > View	If selected, employees can view their safe driving information in Self-Service.
OPS > Self-Service > Expiration Dates > Footer Message	Information message shown for skill expiration dates in Self-Service.
OPS > Self-Service > Expiration Dates > View	If selected, employees can view their skill expiration dates in Self-Service.
OPS > Self-Service > Extraboard Posting > Display Column List	Specifies the column list for extraboard posting information in Self-Service. Column names are separated by commas. Available columns are Badge #,Employee,Work Name,Piece #,Line Group,Block #,Sign On Time,From Location,From Time,To Time,Sign Off Time,To Location,Work Time. This property doesn't apply to smaller screens.
OPS > Self-Service > Extraboard Posting > Footer Message	Information message shown for extraboard postings in Self-Service.
OPS > Self-Service > Extraboard Posting > Show All Extraboard Types	This property must be selected.
OPS > Self-Service > Extraboard Posting > View	If selected, employees can view extraboard postings in Self-Service.
OPS > Self-Service > Extra Pay > Add	If selected, employees can make extra pay requests from Self-Service.
OPS > Self-Service > Extra Pay > Delete	If selected, employees can delete extra pay requests in Self-Service.
OPS > Self-Service > Extra Pay > Display Column List	Specifies the column list for extra pay in Self-Service. Column names are separated by commas. Available columns are Badge #,Employee,Work Name,Piece #,Line Group,Block #,Sign On Time,From Location,From Time,To Time,Sign Off Time,To Location,Work Time. This property doesn't apply to smaller screens.
OPS > Self-Service > Extra Pay > Edit	If selected, employees can edit extra pay information in Self-Service.
OPS > Self-Service > Extra Pay > Footer Message	Information message shown for extra pay in Self-Service.
OPS > Self-Service > Extra Pay > Number of Previous Days	Specifies the date range of the work eligible for extra pay requests. The system uses the current date as the last date in this date range and uses the number of previous days to determine the start date for eligible work.
OPS > Self-Service > Extra Pay > Restrictions	Defines additional extra pay request restrictions: No Restriction. Extra pay can be modified for all days. Un-Costed Days Only. Extra pay can only be modified for uncosted days. Un-Posted Days Only. Extra pay can only be modified for unposted days.
OPS > Self-Service > Extra Pay > View	If selected, employees can view extra pay information in Self-Service.
OPS > Self-Service > Hold Downs and Open Runs > Display Column List	Specifies the column list for hold-down and open run availability information in Self-Service. Column names are separated by commas. Available columns are Type,Division,Hold-Down Period,SUN,MON,TUES,WED,THURS,FRI,SAT. This property doesn't apply to smaller screens.
OPS > Self-Service > Hold Downs and Open Runs > Footer Message	Information message shown for hold-downs and open runs in Self-Service.
OPS > Self-Service > Hold Downs and Open Runs > View	If selected, employees can view hold-down and open run information in Self-Service.
OPS > Self-Service > OPS Incidents > Display Column List	Specifies the column list for incidents in Self-Service. Column names are separated by commas. Available columns are Type,Sub Type,Date Time,Work Name,Piece Num,Vehicle Num. This property doesn't apply to smaller screens.
OPS > Self-Service > OPS Incidents > Footer Message	Information message shown for incidents in Self-Service.
OPS > Self-Service > OPS Incidents > View	If selected, employees can view OPS Incidents (Accidents, Employee Incidents, General Incidents) information in Self-Service.
OPS > Self-Service > OPS Weekly Rosters > Display Column List	Specifies the column list for OPS weekly rosters in Self-Service. Column names are separated by commas. Available columns are Badge #,Employee Name,Roster Name,SUN,MON,TUES,WED,THURS,FRI,SAT. This property doesn't apply to smaller screens.
OPS > Self-Service > OPS Weekly Rosters > Footer Message	Information message shown for OPS weekly rosters in Self-Service.
OPS > Self-Service > OPS Weekly Rosters > View	If selected, employees can view OPS weekly rosters information in Self-Service.
OPS > Self-Service > Overtime Telephone Number > Column List	Specify a supplementary data field from the EMPLOYEES table to show in Self-Service. For example, `UserString7` This field should be used for collecting employee phone numbers.
OPS > Self-Service > Overtime Telephone Number > Edit	If selected, employees can edit the field(s) specified in OPS > Self-Service > Overtime Telephone Number > Column List in Self-Service.
OPS > Self-Service > Overtime Telephone Number > View	If selected, employees can view the field(s) specified in OPS > Self-Service > Overtime Telephone Number > Column List in Self-Service.
OPS > Self-Service > Passenger Banned List > Enable	If selected, employees can view banned passengers in Self-Service.
OPS > Self-Service > Telephone Numbers > Column List	Specify a supplementary data field from the EMPLOYEES table to show in Self-Service. For example, UserString6 This field should be used for collecting employee phone numbers.
OPS > Self-Service > Telephone Numbers > Edit	If selected, employees can edit the field(s) specified in OPS > Self-Service > Telephone Number > Column List in Self-Service.
OPS > Self-Service > Telephone Numbers > View	If selected, employees can view the field(s) specified in OPS > Self-Service > Telephone Number > Column List in Self-Service.
OPS > Self-Service > Timekeeping > Bi-Weekly Display	If selected, employees can view biweekly timekeeping information (instead of weekly timekeeping information) in Self-Service.
OPS > Self-Service > Timekeeping > Footer Message	Information message shown for timekeeping in Self-Service.
OPS > Self-Service > Timekeeping > Posted Days Only	If selected, employees can only view timekeeping information for posted days in Self-Service.
OPS > Self-Service > Timekeeping > Posted Days Threshold	Specifies the minimum number of days that timekeeping transactions must have been posted before they can be viewed in Self-Service.
OPS > Self-Service > Timekeeping > Summary Type	Specifies how timekeeping information is summarized in Self-Service. For example, by PayrollCode and PayRate.
OPS > Self-Service > Timekeeping > View	If selected, employees can view timekeeping summaries in Self-Service.
OPS > Self-Service > Vehicle Inspection Information > Footer Message	Information message shown for vehicle inspection information in Self-Service.
OPS > Self-Service > Vehicle Inspection Information > View	If selected, employees can view vehicle inspection information in Self-Service.
OPS > Self-Service > Volunteer Posting > Display Column List	Specifies the column list for volunteer posting information in Self-Service. Column names are separated by commas. Available columns are Badge #,Employee,Work Name,Piece #,Line Group,Block #,Sign On Time,From Location,From Time,To Time,Sign Off Time,To Location,Work Time. This property doesn't apply to smaller screens.
OPS > Self-Service > Volunteer Posting > Footer Message	Information message shown for volunteer postings in Self-Service.
OPS > Self-Service > Volunteer Posting > Show All Volunteer Types	If selected, employees can view all volunteer types for volunteer postings in Self-Service, including those the employee doesn't belong to.
OPS > Self-Service > Volunteer Posting > View	If selected, employees can view volunteer postings in Self-Service.
OPS > Self-Service > Volunteer Status > Comments > View	If selected, employees can view and edit comments for their volunteer requests in Self-Service.
OPS > Self-Service > Volunteer Status > Edit	If selected, employees can edit their volunteer requests in Self-Service.
OPS > Self-Service > Volunteer Status > Footer Message	Information message shown for volunteer requests in Self-Service.
OPS > Self-Service > Volunteer Status > Regions > View	If selected, employees can view and edit volunteer regions in volunteer requests in Self-Service.
OPS > Self-Service > Volunteer Status > Restrictions > Add Un-activated Days Only	If selected, employees can only add volunteer request information for unactivated days in Self-Service.
OPS > Self-Service > Volunteer Status > Restrictions > Delete Un-activated Days Only	If selected, employees can delete volunteer requests only for unactivated days in Self-Service.
OPS > Self-Service > Volunteer Status > Restrictions > Edit if on Hold-down	If selected, employees can edit volunteer request information if on hold-downs in Self-Service.
OPS > Self-Service > Volunteer Status > Restrictions > Edit Un-activated Days Only	If selected, employees can edit volunteer request information only for unactivated days in Self-Service.
OPS > Self-Service > Volunteer Status > Restrictions > Future Unactivated Day Restrictions	Specifies how far in advance employees can create volunteer requests for unactivated days: No Restriction Un-activated Weeks Only Until the End of Current Week Until the End of Next Week Until the End of the Current SignUp Period Until the End of the Next SignUp Period
OPS > Self-Service > Volunteer Status > Restrictions > Maximum Days in Advance of the Week > Volunteer Can Be Created	Specifies the maximum number of days before a full week that employees can add volunteer requests in Self-Service. This is used to determine the earliest date to create volunteer requests.
OPS > Self-Service > Volunteer Status > Restrictions > Maximum Days in Advance of the Week > Volunteer Can Be Deleted	Specifies the maximum number of days before a full week that employees can delete volunteer requests in Self-Service. This is used to determine the earliest date to delete volunteer requests.
OPS > Self-Service > Volunteer Status > Restrictions > Minimum Days in Advance of the Week > Volunteer Can Be Created	Specifies the minimum number of days before a full week that employees can add volunteer requests in Self-Service. This is used to determine the last date/deadline to create volunteer requests.
OPS > Self-Service > Volunteer Status > Restrictions > Minimum Days in Advance of the Week > Volunteer Can Be Deleted	Specifies the minimum number of days before a full week that employees can delete volunteer requests in Self-Service. This is used to determined the last date/deadline to delete volunteer requests.
OPS > Self-Service > Volunteer Status > Restrictions > Number of Days in Advance of Sign-Up Period > Volunteer Can Be Created	Specifies the number of days before a new sign-up period that employees can add volunteer requests in Self-Service. If the number of days is greater than zero, the OPS > Self-Service > Restrictions > Add Un-activated Days Only property value doesn't apply to the creation of volunteer requests for future sign-up periods.
OPS > Self-Service > Volunteer Status > Restrictions > Number of Days in Advance of Sign-Up Period > Volunteer Can Be Deleted	Specifies the number of days before a new sign-up period when employees can delete volunteer requests in Self-Service. If the number of days is greater than zero, the OPS > Self-Service > Restrictions > Add Un-activated Days Only property value doesn't apply to the deletion of volunteer requests for future sign-up periods.
OPS > Self-Service > Volunteer Status > View	If selected, employees can view volunteer request information in Self-Service.
OPS > Self-Service > Volunteer Status > Volunteer Types	Specifies the volunteer types that can be edited by employees in Self-Service. Volunteer types cleared in this property are shown as read-only in Self-Service.
OPS > Self-Service > Work Assignments > Driver Paddle	If selected, employees can view driver paddles in Self-Service.
OPS > Self-Service > Work Assignments > Manifest	If selected, users can view manifests from the Calendar page in Self-Service.
OPS > Self-Service > Work Assignments > Show Exceptions	If selected, the system shows Exc: Off and any other applicable line exceptions in Self-Service. If cleared, the system shows Exc. Off but doesn't show any other line exceptions in Self-Service.
OPS > Self-Service > Work Assignments > Show Work When	Specifies conditions for showing work assignments in Self-Service: No Restriction. Show all work assignments. Day is Activated. Work assignments are only shown for activated days. Day is Published. Work assignments are only shown for published days. Day is Activated (Non-bid Assignments Shown Only When Published). Bid work assignments are only shown for activated day and non-bid assignments will be shown only if the day has been published. Always Show Bid Assignments but Show Non-bid Assignments Only When Published. Bid work assignments are shown on days not activated as Bid (otherwise, activated data is used) and non-bid work is shown only if it's published.
OPS > Self-Service > Work Assignments > View	If selected, employees can view work assignment information in Self-Service.
OPS > Self-Service > Work Rule Progression > View	If selected, employees can view work rule progression information in Self-Service.
OPS > Self-Service > Work Time Banner > Critical Warning Threshold	Specifies the amount of time before a piece of work's sign-on time that a critical warning message appears in Self-Service.
OPS > Self-Service > Work Time Banner > Time Threshold	Specifies the amount of time before a piece of work's sign-on time that a warning message appears in Self-Service.

Password Policy Properties

If the OPS > Self-Service > Admin Options > Log On Method property is set to Username and Password, the Core > Security > Policy properties must be configured so that they work with Employee Self-Service as well as OPS.

If the employee updates a password and it doesn't meet property requirements, a The New Password is incorrect according to the password policy. Please enter a new password. message is shown in ESS.

For descriptions of these properties as they pertain to OPS, see the OPS System Administrator and User Guide.

Table 2. Core > Security > Policy Properties and ESS Use
Property Path	Description and ESS Use
Core > Security > Policy > Minimum Password Length	Specify the minimum length, in characters, of a valid password. Employee Self-Service requires a value equal to or greater than 8.
Core > Security > Policy > Maximum Password Length	Specify the maximum length, in characters of a valid password. Enter 0 for no maximum length. Recommended: 0 or a value greater than 64.
Core > Security > Policy > Alphanumeric Passwords Only	Do not use. Not compatible with Employee Self-Service. Employee Self-Service requires at least one symbol be included in passwords.
Core > Security > Policy > Case Sensitive Passwords	If selected, passwords are case sensitive. Must be selected when using Employee Self-Service.
Core > Security > Policy > Case Sensitive Usernames	Do not use. Not compatible with Employee Self-Service.
Core > Security > Policy > Passwords Combine Numbers and Letters	If selected, passwords must contain at least one letter and one number. Must be selected when using Employee Self-Service.
Core > Security > Policy > Password Required Character Types	Specify character types that must be included in all passwords. This property depends on other password policy context properties. Options are: Upper case alpha character Lower case alpha character Symbol character Number character By default, all four character types must be used in Employee Self-Service.
Core > Security > Policy > Passwords Must Not Contain Name	Passwords can't contain the user's login name as a substring. Employee Self-Service validates this when the property is either selected or cleared.
Core > Security > Policy > Maximum Password Age	Specify how many days before a password must be changed on the next login. Not supported for Employee Self-Service at this time.
Core > Security > Policy > Maximum Password Age Warning	Specify how many days prior to reaching the Maximum Password Age the system will send a warning message to users at login that their password is about to expire. For example, to require users to change passwords monthly and to remind them a week before the password expires, set Maximum Password Age to 30 and Maximum Password Age Warning to 7. Not supported for Employee Self-Service at this time.
Core > Security > Policy > Enforce Password Policy on Next Login	If selected, password policies are checked and enforced each time the user logs in to OPS. ESS only enforces the Maximum Password Length property. If the property is updated while ESS is running, updates may not be immediate. ESS refreshes property values about every 30 minutes by default.
Core > Security > Policy > Maximum Failed Logins	Specify the number of failed logins past which the user account is locked. For example, if you enter 3 for this property, after 3 failed attempts to log in the user account would be locked. Note: This property only applies to users who aren't members of the Administrator user group. If an account is locked out, the system show an `Invalid Badge Number or Password.` message and the log message reads `Unable to login. Please try again.` System administrators can Unlock the security user account in the Client Shell's Security screen.
Core > Security > Policy > Password History	Specify the number of previous passwords to remember. When users enter a new password, they can't repeat passwords in this list. If you specify 0, password history isn't enforced.
Core > Security > Policy > Password Recycle Age	Specify the minimum number of days before and already used password may be reused. If you specify 0, passwords may be reused immediately. Not supported for Employee Self-Service at this time.
Core > Security > Policy > Quick Check Timeout	Specify the minimum number of seconds before a full security check is performed (including LDAP and built-in policy checks). If you specify 0, a full check is performed on each request. This property has no impact on ESS.
Core > Security > Policy > User Must Change Password if Administrator Resets It	If selected, when an administrator sets a user password, that password must be changed the next time the user logs in. Do not use. System administrators should manually change passwords in the Client Shell, provide the password to the employee, and ask them to update their password in ESS.
Core > Security > Policy > Maximum Password Change Count	Maximum number of times a password can be changed within a certain time window. Not supported for Employee Self-Service at this time.
Core > Security > Policy > Maximum Password Change Window	Time window (HH:MM:SS) for users to change their password up to the maximum amount. Not supported for Employee Self-Service at this time.
Core > Security > Policy > Password Hashing > Algorithm	Select the way passwords are hashed and stored in the CoreIdentity table: TCF1 (64-bit hash). Original algorithm used for backward compatibility when older client and server applications that do not support newer algorithms are connected to the same database. PBKDF2 (192-bit hash). Industry-standard password hashing function, used to produce a 192-bit hash incorporating a 192-bit cryptographically random salt. (Default.) This property has no impact on ESS.
Core > Security > Policy > Password Storage > Algorithm	Applies to stored passwords in context properties and Service Shell profile files. Select one of the following values: AES256 (System key) - Select for stronger encryption using the system key built into the application framework. (Default) AES256 (Private key) - Select for stronger encryption using a randomly generated private key. (Keyfile.bin in the Config folder) This will require manual copying of the Keyfile.bin to other application installation folders if there is more than one installation sharing the same database. Otherwise, the other applications won't be able to decrypt the stored passwords. If this file is lost then the stored passwords will not be retrievable and will have to be re-entered using a new Keyfile.bin. TCF1 - Select this for backward compatibility for older versions that do not have this option. Note: If Core > Security > Policy > Enforce Password Policy on Next is selected, users may need to reset their passwords to meet the default requirements the next time they sign in. This property has no impact on ESS.