About the Daily Employee List Screen

The Daily Employee List screen lets you make manual adjustments to system-generated extraboard and volunteer lists.

Trapeze OPS determines the order of operators in extraboard and volunteer lists according to system property settings. Dispatchers can make manual adjustments in the Daily Employee List screen to make sure that open work is assigned to operators based on their agency rules.

When a day is already activated and changes are made (shifts assigned) in the extraboard or volunteer list, you can regenerate the extraboard list in the Daily Employee List screen without reactivating the day.

Regenerating the daily employee list is useful in the following scenarios:

If you delete employee records and want to restore the list.
Employee records deleted from the Daily Employee List screen are also deleted from the Daily Activity screen. When you regenerate the list and refresh the Daily Activity screen, the employees return.
If the extraboard or volunteer list is rotated based on accumulated hours and you want to reflect changes to the previous day’s assignments.

You can regenerate the list by clicking Daily Employee List > Regenerate List.

Daily list hours are automatically calculated for extraboard or volunteer work in certain scenarios. Calculation means the hours are totaled and added to timekeeping records for eventual costing. The calculation occurs in the following scenarios:

For Extraboard: In Extra Board Types, in Employee Rotation Rules, the Show Daily Hours property is enabled and the Extraboard Rotation Method property is set to Accumulated Hours.
For Volunteers: In Volunteer Types, in Employee Rotation Rules, the Show Daily Hours property is enabled and the Method property is set toAccumulated Hours .

If these scenarios exist and you manually change hours after calculation, you can trigger calculation by clicking Daily Employee List > Calculate Daily List Hours.

Table 1. Daily Employee List Screen Toolbar Button Descriptions
Button	Label	Description
	Employee Activities	View an employee's activity.
	View Work Rule Progression	View Work Rule Progression lets you see work assignment violations.
	Add Volunteer or Extraboard	Defined by Context.
	Employee List Hours Adjustment	Adjusts extraboard or volunteer hours.
	Volunteer Usage Adjustment	Adjusts volunteer usage (available when viewing the volunteer list).

Table 2. Key Fields In the Daily Employee List Screen
Column	Description
Confirmed	If selected, it has been confirmed that the operator is acting as a volunteer on the day.
Number Used	The Overtime Volunteer option. When an operator is assigned work of a specific type, the system counts the number of assignments during Activate Day and/or Daily Employee List (Regenerate List option). Specified by a system administrator in Volunteer Types, in Employee Rotation Rules, using the Usage Count Period for Assignments property. The number of times (assignments made) is stored on the Daily Employee List screen and used to sequence the overtime volunteers.
Number Used Sort	OPS shows the number of shifts for the period. Specified by a system administrator in Volunteer Types, in Employee Rotation Rules, using the Usage Count Period for Sequencing property.
Paid Time	Shows how many extraboard hours the employee has worked. This is important if your agency rotates workers according to hours worked.
Sequence	Indicates the employee’s position in the list of employees to whom open work can be assigned. The employee with the lowest sequence number should be assigned open work first. The sequence is determined in accordance with your agency work rules.