Creating Bulletins

Create detour bulletins in the OPS Master Divisions, OPS Line Group, and Runs Display screens, or create new bulletins of any type from OPS Bulletins.

  1. Open the OPS Bulletins screen and set the Context (F3).
  2. Select Add Bulletin: Add Bulletin
  3. Select the Bulletin Type.
    General and document bulletins are only visible in Employee Self-Service. Document bulletins must contain an attachment.
    You can add an image to a detour bulletin, if desired. Supported formats are .gif, .jpg, and .png. These images are visible on the Employee Self-Service sign-in page. On this page, detour bulletins are called commuter bulletins.
    Employee Self-Service sign in page.
  4. Select the Divisions for which the bulletin is intended.
    Only employees in the selected divisions are able to see the bulletin.
  5. Select a From Date and To Date for the bulletin.
    The bulletin is only visible during this date range.
  6. Select the days of the week for which the bulletin is valid.
    This field, in conjunction with the date range, determines when employees can see the bulletin.
  7. Enter the bulletin text.
  8. For detour bulletins select whether the bulletin should be filtered by Line, Line Group, or Work.
    This field, in conjunction with the selected divisions, determines which employees can see the bulletin.
    The Line List is filtered based on the From Date defined in the screen Context and the associated sign-up period.
  9. For document bulletins select Employee Type(s).
    This field, in conjunction with the selected divisions, determines which employees can see the bulletin.
    If a document bulletin requires acknowledgement by employees, select Acknowledge Action.
  10. Select OK.
  11. Add an attachment:
    • For Document bulletin types, the Manage and View Attachments dialog automatically appears.
    • For Detour bulletin types, select Bulletin Attachment: Bulletin Attachment
    1. Select one of the following:
      • Attach File (adds the file to the database). Use the ellipsis button (…) to navigate to and select the file.
      • Add File Location (defines the file location on your system). Use the ellipsis button (…) to navigate to and select the file location.
      • Add URL (defines a URL and name to call the file in OPS). Enter a URL and Name for the link.
    2. Select Save.
    3. Add any Comments and select Save.
    4. If needed, select Add File to add a second attachment.
    5. Select x to exit.
  12. For document bulletins that require employee acknowledgement, you can check to see who has acknowledged the document.
    1. Select the bulletin.
    2. Select Bulletin Acknowledgement: Bulletin Acknowledgement
      The Employee Acknowledgement dialog appears.
    3. Select Acknowledged or Not Acknowledged.
      The associated list of employees appears.
    4. Select Close.