Timekeeping Review Checklist

If you are unsure that records in the Timekeeping or Weekly Timekeeping Summary screen are correct, follow this list.

  • In the Calculate Timekeeping screen, view warning messages that occurred during timekeeping that could affect calculations. For example, a warning message could state that no bid unit was assigned for an employee, bid units are required for many timekeeping formulas. If the Calculate Timekeeping screen was closed since the work was costed, you can view messages in the OPS Process Log.
  • From records in the Timekeeping or Weekly Timekeeping Summary screen, navigate to the Employee Activity screen.
    Confirm that the following information is correct:
    • Work dates and times
    • Absence dates and times
    • Days off
    • Work group (if applicable)
    • Assign type (Assign)
    • Assign list (AssignListId)

    You can also view tooltips that show the Employee Type, Employee Status, and Employee Bid Unit information for the employee on each day.

  • In the Employee Profile screen, confirm the following information is correct:
    • Step Progression Date and Longevity Date or Pay Rate depending on your agency's method of specifying pay rates.
    • Status. (Job classes or divisions should not overlap.)
    • Bid Unit
    • Banked Time Elections
    • Absences
  • In Work Planner, check the following information:
    • Run details of Fixed (FX) runs
    • Bid information, including days off and bid work
  • In the Daily Activity screen, if the Dispatch Lock isn't used, check the Audit field to confirm that dispatch data changes weren't made after timekeeping was calculated for the day. The date and time of the timekeeping calculations are available in the OPS Daily Status screen.
  • In the Timekeeping screen, check for any adjustments.
  • If the hours are correct but the dollar value or pay rate appear incorrect, check the rate calculation columns in the Pay Codes ancillary data screen.