Timekeeping New Features

Timekeeping enhancements have been added in v21.0, v21.1, and v21.2.

General

  • Pay transactions can now be rounded to the nearest five minutes. There are new properties associated with this feature. Caution sign.
  • A new property (OPS > Timekeeping > Automatic Process FLSA on Weekly Processing Date) allows the system to automatically process FLSA after costing on the weekly processing date. Stop sign.
  • Two new options have been added to the Time Frame dropdown list in the OPS Timekeeping Alert Rules screen: Each Regular Work Day Except Holidays and Each Regular Day Off Except Holidays. These options consider regular work and off days that are not holidays. Cation sign
  • Two new fields were added to the OPS Timekeeping Alert Rules screen:
    From Day
    Defines the number of previous work days from the current date to check against the alert rule.
    To Day
    Defines the number of future work days from the current date to check against the alert rule.

    Note that all timekeeping alert rules check the current date. From Day and To Day allow additional dates to be checked.

  • The Re-cost Employee option has been added to the Smart menu of the Weekly Timekeeping Summary and Weekly Timekeeping Activity Summary screens. If clicked, users can choose to generate costing for the Entire Pay Period or Selected Dates.
  • The Re-cost Employee dialog is now resizeable. The size is saved in the workspace and the employee name and badge number appear in bold.
    Re-cost Employee dialog box showing the employee name highlighted in bold.
  • In Pay Code ancillary data and in Payroll Code ancillary data, a new Display Method field has been added. Stop sign
    • Always Show and Include in Totals. This is the default value.
    • Always Show and Hide in Totals
    • Show when Time Span Format set to Decimal Hours only and Hide in Totals
    • Show when Time Span Format set to Decimal Hours only and Include in Totals
    • Show when Time Span Format set to Decimal Hours only and Include in Totals
    • Show when Time Span Format set to Hours & Minutes only and Hide in Totals
    • Show when Time Span Format set to Hours & Minutes only and Include in Totals

    If an "Include" option is used, the specified code is included in the daily and weekly totals in screens, dialogs, and reports (depending on the timespan format selected).

    A display totals dialog box is now available in the Weekly Timekeeping Summary, Weekly Timekeeping Activity Summary, and Section15 screens.

  • The OPS > Timekeeping > Cost by Line property was updated to OPS > Timekeeping > Cost by Segment. If selected, FX run platform time is costed by segment type (No, Line, or Zone). Stop sign.

    New properties were added for this feature.

    An OPS Zone Pay Mapping screen was added. Fields on this screen are Zone Id, Pay Code, Zone Pay Code, and Audit.

    When setting up Pay Rules, the following fields must be defined:
    • Calculation section - CalcMode: CustomCostingxx
    • Custom section - Custom Load: Pay
    • Overtime section - Compose Pay Code Group: User-defined Pay Accessory ancillary group; the system uses the paycode work, piece, shift.

Travels

You can now view travels data imported with the Schedule Import tool in the OPS Travels screen.
Travels screen

The screen shows the list of travels on the left pane and the details of each record in the right pane (Form view).

A new property defines the source for travel information.

Context options are Agency, Date, From Node and To Node:

Travels Context dialog box.

Pay Rules Stop sign.

  • In the Context (F3), you can now filter based on Rules Status or Rule Class individually for each rule type. These options are available on the Piece tab, Daily tab, Weekly tab, and BiWeekly tab.
    The Pay Rules Context dialog box open to the Piece tab showing Rules Status and Rules Class options.
  • A new Calc Mode is available: Published Costed Value. If selected, the associated published work is costed (within the piece absence rule) and the sum of the published work costed value is paid towards the defined Compose Pay Code Group.
  • Disqualification Rules and Pay Rules now have a Show Pay Accessory Contents right-click menu option. This opens the Pay Accessory Group dialog box.
    The Disqualification Rules screen with the right-click menu shown and Show Pay Accessory Contents circled in red. The Pay Accessory Group dialog box is also visible.

    The PayRules screen with the Show Pay Accessory Contents right-click menu option visible.
  • Vacation and holiday pay can now be combined when holidays occur in a future vacation period.
    A new field, HolidayAdvancePayCode, was added to allow agencies to pay for holidays before they occur (but only if they occur in a future vacation pay period).

  • A new field, Piece Only, was added. When selected, the piece rule is invoked for each piece of work, even when the work is multi-pieces of completed work.

OPS Payroll Comparison Caution sign.

You can now import your payroll data and compare it with OPS Timekeeping output using OPS Payroll Comparison.

The screen contains two tabs:
  • OPS Client Payroll Import. Shows payroll data.
  • OPS Client Payroll Comparison. Shows the payroll data (OPSClientPayrollImport) and Timekeeping records (TkPayInterface).

Properties have been added that allow you to select the format and set where to store the imported files.

When setting the Context of the OPS Payroll Comparison screen, select the Agency and Divisions for which to compare payroll data:

The following graphic shows sample payroll data and the Timekeeping output:
Sample Payroll Comparison screen
The screen toolbar contains three buttons:
  • Import Client Payroll. Imports your payroll data.
  • Run Payroll Comparison. Compares the posted timekeeping data in OPS for the agency/divisions specified in the Context.
  • Comparison Statistics. Shows the comparison data on three tabs: Summary, Statistics by Division and Statistics by Payroll Code.

    Comparison Statistics dialog box