Cost Allocation Checking Order

Cost allocation checking order is different for each timekeeping record type.

When calculating timekeeping, Trapeze OPS checks for GL accounts in associated data in the order shown in the following table, and allocates costs to the first labor account or accounts that it finds. For example, when calculating timekeeping for a paid absence, the system does the following:

  1. Verify whether accounts are entered for the absence type. If one or more accounts are entered for the absence type, costs are allocated to these accounts.
  2. If no accounts are entered for the absence type, verify whether accounts are entered for the payroll code. If one or more accounts are entered for the payroll code, costs are allocated to these accounts.
  3. If no accounts are entered for the payroll code, assign the default GL account number.
Table 1. Cost Allocation Checking Order for Timekeeping Records
Timekeeping Record Cost Allocation Checking Order
Absence
  1. Absence Type
  2. Payroll Code
  3. Default GL Account: all wildcard characters with 100% distribution
Extra pay
  1. Specific extra pay record
  2. If associated with an FX Run:
    • Specific FX Run (defined in the Runs Display screen)
    • Run Type (defined in the Run Types List screen)
  3. If associated with a PASS Run, checks PASS Category (defined in the PASS Category List Screen)
  4. If associated with OPS Extra Work:
    • OPS Extra Work run (defined in Extra Work screen)
    • Work Subtype (defined in Work Subtypes screen)
  5. Check Payroll Code
  6. Default GL Account: all wildcard characters with 100% distribution
FX run
  1. Specific FX run (defined in the Runs Display screen)
  2. Run Type (defined in the Run Types List screen)
  3. Payroll Code
  4. Default GL Account: all wildcard characters with 100% distribution
PASS run
  1. PASS Category (defined in the PASS Category List screen)
  2. Payroll Code
  3. Default GL Account: all wildcard characters with 100% distribution
Extra work created in OPS
  1. Extra work piece (defined in the Extra Work screen)
  2. Work Subtype
  3. Payroll Code
  4. Default GL Account: all wildcard characters with 100% distribution
Other
  1. Payroll Code
  2. Default GL Account: all wildcard characters with 100% distribution