Adding Infraction Tables to Template Letters

Tables containing a list of client infractions can be added to template letters.

Before you begin

Microsoft Word must be open.

About this task

The steps outlined here are for Word 2013. For help locating table options in other versions of Microsoft Word, please refer to Microsoft documentation for your product.

Procedure

  1. Place the cursor where the table containing the dynamically generated content should appear.
  2. Insert a two-row table:
    1. Click the Insert tab.
    2. Click Table, then select a table size.
      A grid with the top left four corners selected.
      The table is a template and only needs to contain two rows: a heading row and a row that will be copied and populated with available information.
      A table is inserted into the document.
  3. Right-click on the table and click Table Properties.
  4. Click the Alt Text tab.
  5. In the Title field, type Infractions.
    If the Title is spelled incorrectly, Service Infractions will not be able to populate the table.
  6. Click OK.
  7. Insert MergeFields into the table as desired.
    For example, you may use a three-columned table that includes the client information in Column A, the pick-up information in Column B, and the drop-off information in Column C.
    An infraction table with MergeFields defined for Date, Pick-Up Location, and Drop-Off Location columns.

What to do next

When you are finished working with the template letter, save the document in .docx format.