Adding Multiple Days to a Casual Booking

A client may want to book a number of trips that have the same origin, destination, pick-up and drop-off times but do not occur at regular intervals.

Before you begin

Trip Booking must be open.

About this task

These trips cannot be classified as subscription trips but there is an easy way to duplicate a booking for future trips so that you do not have to create a new booking each time.

When a trip itinerary is added to multiple days, separate identification numbers (Itinerary IDs) are created for each itinerary. A trip itinerary booked for Thursday the 14th will have a different itinerary ID than a trip itinerary booked for Thursday the 28th, even if the locations and times are identical.

Procedure

  1. In the Client field, search for and select the client.
  2. Select the Casual option.
  3. Click the Calendar button:
    Open book with the number 1 on the left page and the number 2 on the right page.
  4. In the calendar, highlight all the calendar days on which this trip booking will occur.
    The Calendar dialog box with three selected calendar dates.
    Use the scroll bar to see future months.
    Use the week day options (Sun, Mon, Tues, Wed, Thr, Fri, Sat) and the Set button to highlight all available dates that fall on the selected week days.
  5. Click Set, and then click Done to accept the dates you have just entered.
    After the trip has been saved, the word multiple appears in the Booking ID field of the Detail tab (instead of a booking ID number).
    The Detail frame with <multiple> visible in the Booking ID field.
  6. Continue adding information about the trip as needed.
    If you attempt to enter a date and time for which a trip for the same client is already booked, the Trip Confirmation tab of the Client/Booking Info dialog box appears. The dialog box shows the originally booked trip to help avoid double bookings for the same client.
  7. Do one of the following:
    ToDo this
    Save the booking for batch scheduling laterClick the Save button:
    Diskette.
    Schedule the booking immediatelyClick the Schedule button:
    Three times: 1:07, 1:10, and 1:40.