Absence Alert Types

Absence Alert Types ancillary data specifies when the system generates absence alerts.

The system can create alerts and employee messages about an employee having a specified number of absences during a specified period of time. For example, alerts can be generated for employees with five late absences in the preceding month when days are activated or when absences are created.

Absence alerts are seen in the day activation log and in the Daily Activity screen. When the Alert Trigger value is Absence Creation, absence alerts can also appear when you create absences in the Employee Profile, Daily Activity, Absence Requests, and Work Planner screens.

Table 1. Absence Alert Types Ancillary Data
Field Description
Absence Type Group Absence type group of absences counted for this absence alert type.
Alert Absence Type Group If the Alert Trigger value is Absence Creation, absence alerts of this type are generated when absences in this absence type group are created.

If blank, absence alerts of this type are generated when absences of any type are created.
Alert Message Message for absence alerts of this type.
Alert Trigger Specifies when the system checks absences and generates absence alerts of this type:

All Day Activation. When any day is activated.

Absence Creation. When absences are created.

Regular Work Day Activation. When regular work days are activated for an employee.
AlertTypeID Integer that uniquely identifies the absence alert type.
Check Current If selected, the system checks the current day for absences in the specified absence type group.
Description Description of the absence alert type.
Employee Alert Message Employee message created when an alert of this type is generated.
From Date First date the absence alert type is in effect.
Max Value Maximum number of absences in the specified absence group for an employee in the specified period of time for the system to generate an absence alert of this type.
Min Value Minimum number of absences in the specified absence group for an employee in the specified period of time for the system to generate an absence alert of this type.
Number of Periods Number of days or months the system checks for employee absences in the defined absence type group.
Period Type
Which periods the system should check for absences in the defined absence type group:
  • Previous Days
  • Previous Months
  • Future Days
  • Future Months
Note: The number of days or months is defined by the Number of Periods value for the absence alert type.
Time Units How the system counts absences for generating the absence alert type:
  • Continuous Absence Calendar Days. The system counts absences on continuous calendar days.
  • Continuous Absence Work Days. The system counts absences on continuous work days.
  • Occurrence. The system counts absence occurrences.
  • Absence Days. The system counts recognized absences.
To Date Last date the absence alert type is in effect.