Bid Absence Matrix

Bid Absence Matrix ancillary data allows system administrators to define minimums and maximums for the number of daily and weekly absences employees can take.

Accrual types, absence quota types, and ancillary groups for divisions, employee types, and job classes must be defined before updating Bid Absence Matrix ancillary data.

Properties associated with this screen:
  • OPS > Bidding > Absence > Absence Matrix Continuous Days Count Break Off. Specifies how the system counts continuous days to use against accrual restrictions.
    • None. A day off doesn't break continuity and will span multiple weeks.
    • Day Off. A day off will break continuity.
    • Operational Week. The continuity is restricted in an operational week.
  • OPS > Bidding > BiddingRequests > Absence > Only Grant One Request Group. If selected, when processing bidding requests for absences, only grant the requests of the first valid bidding group.
Records are defined based on Accrual Type, Division Type, Employee Type Group, and Job Class Group. Entries are banded and Min Days and Max Days values can't overlap.
Bid Absence Matrix ancillary data screen showing banded records for the V Accrual Type.

For minimums and maximums, defining a value of N/A means that the field value isn't applicable and no validation is performed.

Restrictions on the total number of employees that can be absent at any one time are set using the Absence Quota Config screen. Typically, these restrictions are defined before Bid Absence Matrix ancillary data is defined.

Table 1. Bid Absence Matrix Ancillary Data
Field Description
Bid Absence Id System-generated integer that uniquely identifies the bid absence record.
From Date Start date the absence matrix is valid.
To Date End date after which the absence matrix is no longer valid.

Leave blank to indicate there is no end date.
Accrual Type Accrual type to deduct.

Defined in Accrual Types ancillary data.
Division Group Divisions ancillary group to which this record applies.
Employee Type Group Employee Types ancillary group to which this record applies.
Job Class Group Job Classes ancillary group to which this record applies.
Min Days Minimum number of days an operator needs to have for this accrual type in their accrual balance for the rule to apply.
Max Days Maximum number of days an operator needs to have for this accrual type in their accrual balance for the rule to apply.
Min Weekly Minimum number of weeks that must be picked for absences with a weekly quota type.
Max Weekly Maximum number of weeks that can be picked for absences with a weekly quota type.
Min Daily Minimum number of days that must be picked for absences with a daily quota type.
Max Daily Maximum number of days that can be picked for absences with a daily quota type.
Max Unpicked Days Maximum number of days that can be left unpicked.
Min Consecutive Weeks Minimum number of consecutive weeks that must be picked.
Max Consecutive Weeks Maximum number of consecutive weeks that can be picked.
Max Consecutive Days Maximum number of consecutive days that can be picked.