Volunteer Rotation Properties

Volunteer rotation properties are defined in Employee Rotation Rules in Volunteer Types ancillary data. You can set up properties for each agency, or for all agencies.

Table 1. Volunteer Rotation Property Descriptions
Property Description
Accumulate By List Type If selected, hours are accumulated for each volunteer type and only work performed or refused based on each type is considered.

If not selected, work assignments won't be filtered and the accumulated hours are the same for all volunteer types.
Apply Adjustments List types to which usage adjustments are applied.
Consider Assignment Refusal If selected, assignment refusals are also considered when accumulating hours for volunteer rotation.
Consider Previous Sequence If Same SignUp If selected, the volunteer sequence on the first day of a new pay period in a sign-up period (in fixed route divisions) or bid period (in demand response divisions) reflects the accumulated hours on the preceding day.

The volunteer sequence is based on employee seniority on the first day of a new sign-up period or bid period.
Employee Reference Date Reference date for volunteer rotation.
Limit Count Based on Time Period If selected, the system limits the count based on the time period.
Method Volunteer rotation method.
If set to Custom Rotation, the following functions are available:
  • Daily Activity screen. Volunteer Usage Adjustment and Employee List Hours Adjustment in the employees view.
  • Daily Employee List screen. Volunteer Usage Adjustment, Volunteer Reset, Volunteer Undo Reset, Employee List Hours Adjustment, and the Daily Hours column.
  • Suggest Employee dialog. Rotation Hours.
  • Suggest Work dialog. Paid Time using the OPS > Volunteer Rotation > Period to Accumulate Time property.
Only active employees are considered.
Period to Accumulate Time Period for accumulating time:
  • Signup
  • Weekly Pay
  • Biweekly Pay
  • Week
  • Month
  • Manual
  • Calendar Year January 1st must be activated for the year to calculate daily list volunteer employee rotation hours.
Post Processing Method Post-processing method: None or Custom.
Rotate Employees Within Their Home Division If selected, operators are rotated within their divisions.

The number rotated is specified by division in OPS Master Divisions ancillary data.
Show Daily Hours

If selected, daily hours are shown.

If the Accumulated Hours rotation method is selected, the value of the Context date's rotation hours is calculated and shown on the Daily Employee List screen.
Time Period Threshold Time period to use for custom volunteer rotation.
Usage Count Period for Assignment Usage count factor within the selected period for volunteer assignment.
Usage Count Period for Sequencing Usage count factor within the selected period for sequencing.
Usage Lists Lists updated with usage counts.
Usage Work Type Group Working Status ancillary group used for volunteer rotation.
Use Regular Volunteer Type on a Holiday If selected, the system ignores the holiday volunteer type when building the daily employee list for a holiday.
Volunteer rotation Pay Code group Pay Codes ancillary group used by custom volunteer rotation methods.